Free Online Tools for Risk Management
Schools Health & Safety Compliance Online
Safer Schools is a health and safety compliance management programme, designed to provide valuable information and tools to help make your school a “Safer School”.
It offers continuous opportunities to improve the health and safety of learners in Pre-Primary, Primary and Secondary schools, by prompting completion of checklists, offering monthly reports on completed equipment, site inspections, and other checklists, and providing a convenient solution to keeping meeting minutes.
Not only is the Safer Schools solution completely free of charge, but it also looks at easy and fun ways to raise funds to further promote health and safety in schools.
In the course of the next few months, Safer Schools will be releasing useful bits of information that you, as a school, needs to implement to ensure effective health and safety for learners, educators, and school staff.
Here are some things you can look forward to when registering your school with Safer Schools…
Free for Registered Schools
Our Online Risk Management Tools Include
Health & Safety Representatives
Everything you need to know about Health and Safety Representatives including:
- Electing and appointing Health and Safety Representatives.
- Delegation of responsibilities to control and manage Health and Safety.
- Health and Safety Representative Functions.
- All the necessary documentation which is applicable to this function.
If there are more than 20 employees in the school then you are advised to appoint a health and safety representative(s) – one for every 100 employees or part thereof. This must be done in writing and they should be appointed as soon as the number of employees reaches 20.
Note the following important points regarding the appointment of health and safety representatives:
- A health and safety representative is an employee nominated and elected by other employees to represent them on matters relating to health and safety at work… Register for more…
Health & Safety Committees
Why do you need a Health and Safety Committee?
- A health and safety committee is a forum for discussing health and safety issues at work.
- Committee meetings are held periodically; with the health and safety representatives and school management representatives present. If your school has more than one health and safety representative then you automatically have a committee.
The committee is required by law to meet at least once every three months but it is far more advisable to meet monthly in order to address health and safety issues and resolve problems as quickly as possible.
The purpose of the health and safety committee is to:
- Initiate, Develop, Promote…
Workplace & School Inspections
The how, why and when of effective Safety Inspections at your School.
Workplace inspections must be carried out at regular intervals to ensure a healthy and safe workplace.
- An important aspect of conducting the inspections is to identify hazards and their risk potential so that these situations can be addressed before the occurrence of an incident.
- Further to this, preventative methods must be put in place to minimise the risk potential and we have therefore provided you with a Fire Prevention Checklist that you are advised to complete at least once a month.
All the information on what Health & Safety records your School is legally required to keep.
All documentation pertaining to Health and Safety must be filed in a lever arch file labelled “OHS Management File”. Insert a set of dividers in the file and list the table of contents for the file dividers.
To ensure that the school management and/or Health and Safety Reps have a formal record of all correspondence relating to both the OHS Act and the Compensation of Occupational Injuries and Diseases Acts, the OHS Management File should be maintained and contain the following documents:
- Copy of the OHS Act.
- Schools OHS Policy Statement.
- Statement of Employee Rights as per Section 30 of the Basic Conditions of Employment Act.
- Legal Appointment Forms including the below…
Helping you to setup and implement an effective School Emergency Response Plan.
An emergency is defined as an event which has the potential for:
- Serious and immediate danger to life.
- Significant damage to buildings and assets.
- Serious disruption of services.
Being Prepared – Conducting Emergency Evacuation Drills
- Use the School Emergency Management Plan document to find the relevant Evacuation section to communicate this information – place it on all notice boards throughout the school.
- When practicing the emergency drills it is important to keep a record of how quickly and efficiently it was carried out.
- You can use this Emergency Drill Schedule and Log.*
Effective tools for managing and mitigating Risk at your School.
It is the duty of all members of school management and appointed health and safety representatives to ensure that potential risks and hazards on the school premises are minimised or even eradicated.
One way of achieving this is to ensure that regular checks are done throughout the school premises as well as on all equipment and facilities.
This section provides management with:
- Self-inspection checklists that can be given to teachers and staff in order for them to perform their own checks on their classrooms, on the equipment they utilise in the course of teaching or the facilities they make use of.
- Information related to Contractors Working on School Premises… including the necessary agreements and forms which need to be completed…
Current procedures for recording and reporting School Safety Incidents.
Reporting an incident is an important part of an effective occupational health and safety programme.
It helps identify work related health and safety hazards, risks and dangers and the main purpose is to identify the causes of incidents.
The Correct Procedure for Reporting Incidents
- The incidents as identified in Section 24 (a), (b) and (c) occurrences, should be reported immediately to the Provincial Director within 7 days using the WCL1 or WCL2 forms.
- Reporting can be done by telephone, fax, or similar means of communication.
- Incident reports must also be retained on file in the school premises and a copy of the written report is to accompany it.
- If the injured person dies after notice the school management must notify…
A comprehensive library of interactive checklists for the prevention of School Safety Incidents.
Interactive checklists to ensure corrective action, maintenance and prevention of
incidents that could pose a threat to school health and safety.
Some of the Checklists that we have for your use:
- School Fire Prevention Checklist.
- School building checklist.
- Outdoor sports checklist.
- School Equipment checklist.
- And more…
An interactive tool for effectively managing, recordkeeping and reporting School Health & Safety Committee meetings.
Within 24 hours of each health and safety committee meeting, the Chairman or someone selected by him/her should capture the minutes from this meeting.
Instead of doing it using the old laborious way of capturing it on paper, why not use our interactive Meeting Minutes template! Here you can capture the minutes of each meeting, and it gets stored electronically for you on your school’s profile.
This way it can be easily accessed by the committee members in the school as well as by the relevant Executive Management members.
The printout of the typed minutes should be filed in the OHS Management File.
To get full access to this information, simply register now.